Our Services

M2 Procurement & Commercial Services (M2PCS) provides Business Support Services primarily to Small Medium Enterprises (SMEs) who require specialist support in the following areas:

• Production of responses (Expressions of Interest) to tenders issued by Clients, such responses include Pre-Qualification Questionnaires (PQQs) and Tender Submissions;
• Peer Reviews of Tender Submissions;
• Management of Tendering Processes on behalf of Clients;
• Contracts Management;
• Advise on contractual and commercial matters;
• Supply Chain Development;
• Business Development Services; and
• Project Management Services for small value projects.

M2PCS has produced two Presentations that provides overview of the Prequalification & Tendering Processes and are available in the following links:

• Prequalification Process
• Tendering Process

 
M2PCS has access to a wide and diverse range of Associates that allow us to provide additional advisory services such as; Health & Safety, Financial Management and Security.
 
One of M2PCS's main services is to provide support and advice to Clients for procurement process that have been implemented by publicly funded organisations (known as Contracting Authorities) that are subject to the Public Contracts Regulations 2015 or the Public Contracts Regulations (Scotland) 2018 when tendering for goods, services and supplies for their organisation.
Most procurement processes adopt a 2-stage approach that leads to the identification of a Preferred Contractor with whom the contract is eventually placed, these stages are Selection (stage 1) and Award (Stage 2). 

Stage 1 – Selection – Completion of Prequalification Questionnaire

 
The Selection Stage is used by Contracting Authorities to assess the capabilities and capacities of potential Contractors with the objective of producing a tender list of the best candidates which are then invited to participate in the Award Stage. 
 
M2PCS considers the Selection Process to be the most difficult part of the procurement process as it is our experience that many Contractors do not put enough effort into this part of the process and do not score sufficient marks to finish in the top ranked Contractors that are then selected for the Award Stage.

Stage 2 – Award – Completion of Tender Submission

The Award Stage is used by Contracting Authorities to evaluate the Tender Submissions provided by Contractors:

• to ensure that the requirements of the Specifications have been fully understood; and
• to identify the Contractor that is providing the best overall value for money in accordance with the declared Award Criteria.

M2PCS can provide the following support and advice to Clients during the Award Stage: 

• Review of the Terms & Conditions of Contract to provide an independent evaluation of the commercial benefits and exposure to the Client, including liabilities, indemnities, risk, etc.;
• Advise Peer review of Commercial Submissions to ensure that tendered prices are competitive and fully underpinned by documented exclusions, caveats and risk transfers; and
• Production and/or Peer Review of responses to questions contained in the Contracting Authority’s tender documents that comply with the information provided in the Award Criteria.